Purchase management is the correct way to increase your stock. Instead of adjusting quantities manually, purchase invoices allow you to track costs, manage supplier debts, and calculate profits accurately.
Steps to Create a Purchase Invoice
From the top or side menu, choose "Purchases". A list of previous invoices will appear. To start, click the "New Purchase Invoice" button.
The new invoice window will open. The first step is to select the supplier:
- If the supplier is already registered, choose their name from the list.
- If it is a new supplier, click the (+) sign to add them immediately.
* Detailed supplier information (address, phone) is optional but useful.
Choose the products you want to purchase (you can search by name or barcode). Enter the purchased quantity and the cost price.
This step determines the payment status (Cash or Credit):
Full Payment (Cash)
If you paid the total amount to the supplier, double-click (Double Click) on the "Total" box. The system will automatically fill the "Paid" box with the same invoice value.
Partial Payment (Credit)
If you paid only a part (or nothing at all), write the amount you actually paid in the "Paid" box. The system will record the rest as a debt to the supplier.
Once finished, click Save. You can later open the invoice to print it as PDF or review it.
When recording a purchase invoice, the stock quantity of the selected products is automatically increased, and the product average cost is updated to calculate profits accurately.